Executive Assistant to the CEO

Seattle, WA

Ada Developers Academy is a non-profit, tuition-free coding school for women and gender expansive adults. We focus on serving Black, Latine, Indigenous, and Pacific Islander communities, low income people, and members of the LGBTQIA+ community. Our program consists of two highly immersive parts: six months of focused instruction, and five months of internship at partner companies, where students refine their skills working on real-world code.

About this position

The Executive Assistant (EA) to the Chief Executive Officer (CEO) will provide critical support through a high-growth period at Ada.  A great candidate will be organized, thoughtful, fast-paced, thorough, and a great communicator.  This person will report to the Chief of Staff, and work closely with our Executive Assistant/Program Assistant team members to ensure we are working effectively and efficiently as a team.This is a full-time (40 hours per week) position with an annual salary range of $75,600 - $88,500 (DOE) and excellent benefits.

For eligible positions, hybrid and remote work schedules are made available to workers working within certain jurisdictions (currently limited to the states of Washington, Virginia, Georgia, Oregon, and Texas).

Core responsibilities

  • Proactively manage CEO's calendar and meeting schedule prioritizing appropriately, and ensuring CEO is prepared with travel, attendee, background information

  • Prepare materials for internal and external meetings using the Google Suite

  • Organize and structure CEO's email inbox to remove clutter and help prioritize communications - taking over communications on behalf of the CEO where appropriate

  • Submit expense reimbursements on a regular basis to ensure accurate and timely reporting

  • Book domestic travel, manage itineraries, and schedule meetings

  • Gather insights & proactively prepare the CEO for meetings

  • Provide task management for the CEO  (including, but not limited to meeting prep, follow-ups, and email requests)

  • Complete special projects as needed or requested (including, but not limited to research, data gathering, staff appreciation

  • Support colleagues on the Ada team as needed

Essential qualifications

  • 3+ years of experience supporting senior level tech executives preferred

  • Expert Google Suite user, specifically Google Calendar & Gmail

  • Strong organizational skills and attention to detail

  • Exceptional and empathetic written and verbal communications skills; ability to thoughtfully craft communications to reflect the audience and Ada's values

  • Demonstrable integrity and ability to maintain confidentiality

  • Demonstrated ability to adapt to change and operate in a growth stage company

  • Demonstrated embodiment of Ada’s values in a professional environment 

Up to date COVID-19 vaccinations are mandated for employment at ADA Developers Academy. We will reasonably accommodate those individuals with medical conditions and/or religious beliefs that prevent them from obtaining the vaccine. To request accommodation, please email -people-ops@adadev.org

We hope to be drivers of change, and believe having a team of diverse backgrounds will enable us to strengthen our impact for others. Ada is proud to be an equal opportunity employer, and is committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws. EOE, including disability/vets. If you have a disability or special need that requires accommodation, please don’t be shy and contact us at careers@adadevelopersacademy.org.